Executive Assistant to COO & VP of Sales and Supply

GetYourGuide is the place to book unforgettable experiences in destinations across the globe. To ensure our COO & VP of Sales & Supply have enough time to focus on strategy, we are looking for a dedicated Executive Assistant to support them on a variety of high impact business and personal tasks. 

Team mission: 

We improve the productivity and effectiveness of GetYourGuide leaders by proactively delivering reliable and caring support and we play a critical role in the executive’s daily activities by owning their calendars and travel management as well as supporting them on a variety of tasks, depending on the needs. We are seeking a self-motivated individual with good judgment, an eye for accuracy, professional integrity, and an exceptional ability to attend to details and get things done to join our team. This is a great opportunity to work closely with and learn from the leadership team at one of the most successful tech companies in Germany.

Your responsibilities:

• Optimize the Executive’s schedule through efficient scheduling and prioritization with a solid understanding of the business context and priorities
• Manage all travel including trip preparation and expense reporting
• Management of the Executive’s incoming and outgoing emails  
• Offer support on a variety of personal matters
• Compose emails drafts and presentations on behalf of the Executive’s 
• Prepare meetings with senior stakeholders, taking minutes as required 
• Plan and execute internal off-sites and departmental meetups  
• Drive improvement of existing processes to improve operational efficiency 
• Handle ad-hoc requests and drive projects as required
• Work alongside a team of high performing Executive Assistants 

Your profile:

• You have at least 5+ years experience as an Executive Assistant supporting management roles 
• You are fluent in English (German preferred but not required) 
• You have excellent planning and prioritization skills, requiring little guidance
• You are always one step ahead, constantly reviewing all activities and improving efficiency
• You have the attention to detail and ability to work efficiently and accurately when under pressure to meet tight deadlines
• You are an excellent communicator, are organized, precise and work well in a team
• You are great at handling and prioritizing a multitude of topics and projects balancing conflicting demands even on short notice
• You have a strong sense of responsibility and high levels of commitment and integrity
• You maintain absolute discretion and confidentiality at all times
• You have a positive and proactive attitude
• You are tech-savvy and confident using G Suite, MS Office (or an equivalent) 

What we offer:

• Working at a European tech unicorn that is constantly innovating and evolving
• A diverse team of over 70 nationalities 
• Virtual stock options that make you an integral part of the company’s growth and success
• Annual growth budget of €1,000 and GrowthHub - be constantly learning
• Discounted monthly passes for public transportation and health
• An open, friendly, energetic work environment where every voice is heard
• Annual home office budget
• Pension Scheme