Associate / Sr. Associate – Office Administration
We’re a London-based tech company on a mission to remove barriers between people and technology. To do this, we’re crafting intuitive, seamlessly connected products that improve our lives without getting in the way. We think tech needs a change. In a world where products all look the same, we don’t want to just make the same thing as everyone else. What we want is to create iconic products that we’re proud to share with family and friends. And that means we have to do things differently. This is the spirit that drives and sustains everything we do.
In two years, we’ve grown from an idea to a 420+ people-strong global team with offices in four regions and have sold over 1.4 million products…
“In a short amount of time, Nothing has captured some of Apple’s cultural Magic.” - Forbes
“Nothing is the most hyped tech company in years” - GQ
“Nothing has brought a breath of fresh air.” - Hypebeast
“The most exciting startup in consumer tech” - Input
Last summer we released Phone (1), our debut smartphone and the centre of our hugely ambitious consumer tech ecosystem. Launch week saw us trending on UK Twitter, clocking up YouTube views in the millions and securing press coverage in thousands of leading titles. We ended 2022 with the release of our third product: Ear (stick). 2023 brings the latest addition to our audio range that's crafted with artistry, passion and innovation. Say hello to Ear (2), mighty little things.
We have an excellent opportunity for the position of Associate/Sr. Associate - Office Administration, to manage daily operations and plan the most efficient administrative procedures.
The ideal candidate must be well-versed in Admin activities and also support the HR Manager with HR operations activities. The person should be able to actively discover new ways to do the job more efficiently.
What you’ll do:
- Perform an extensive array of administrative tasks e.g. managing calendars, travel, hotel, venue booking and vendor management etc.
- Oversee the monthly budget preparation for Administration and present for management approval, monitor and control the budget
- Responsible for processing all vendor invoices and ensure timely payments
- Meeting rooms bookings based on business requirement
- Manage employee engagement calendar and drive employee engagement initiatives in the region
- Manage Visa, Ticketing, and Hotel booking at domestic as well as international level
- Lead vendor negotiations and new vendor empanelment i.e. hotels / airlines and others & establishing a sustainable, mutually beneficial relationship with them
- Event coordination and management, Organizing off-sites etc.
- Track & manage employee reimbursements
- Arrange employee gifting on special occasions/ festivals
- Assisting India Leadership in Secretarial work
- Assist HR manager with day to day HR operations activities i.e. maintaining employee files & statutory registers etc.
- Managing group medical insurance documents and assisting employees in cashless and reimbursement process
- Manage special projects related to HR and administration from time to time
- Manage laptop service provider and ensure timely payments to them
- Manage end to end activities in our new office movement and recommend space which is cost effective and spacious
What we are looking for:
- Post Graduate/Graduate with 8-10 years of relevant experience in facilities & administration management with (preferably) prior experience in start-ups/ tech companies
- Excellent communication, interpersonal and presentation skills
- A go-getter, team player, ability to multitask
- Demonstrated intense customer focus
- Ability to adapt and learn in a changing work environment
- Highest level of integrity, intellectual honesty, and strong work ethics
- Proficiency in Microsoft Office suite (Power point, Excel and word)
- Excellent vendor management and ability to work under pressure
We are an equal opportunity employer and will always promote a more diverse and inclusive environment. We are committed to being a welcome employer for all candidates.