HR Administrator / Office Manager
Who we are…
Ubiquitous. Everywhere. What do you see everywhere? Frontline teams. What do frontline teams want? An all-in-one platform that provides all the tools they need to be happy and productive, all in the palm of their hands. That’s where YOOBIC comes in. We are a Digital Workplace helping companies empower their frontline employees, wherever they are, whatever they do, through digitized task management, mobile learning and streamlined communications
Our team is spread throughout the world, with employees in London, New York, Paris, Tel Aviv, Milan and Madrid (just to name a few). Our workforce is made up of more than 17 nationalities who speak more than 10 languages, fostering an inclusive, multi-cultural environment, where everyone is encouraged and empowered to make their impact as we continue to grow our global footprint.
Are you ready to be part of the YOOBIC team and redefine the #futureofwork? Check us out at https://yoobic.com
What we need…
We are looking for a strong HR Administrator / Office Manager to join the People Team. This is a vital role in managing our French office (and our employees)and the ideal candidate will possess an outstanding work ethic, be detail oriented, pro-active and have the ability to work with an assortment of tasks relating to Office Management/Talent. This is an excellent opportunity for someone looking to grow into a more advanced Generalist HR opportunity.
What you'll do…
The role will be split into 3 main parts:
People
- Partner closely with our VP People with the development and maintenance of HR policies and processes
- Assist/lead Employee Relation cases
- Lead New Hire Orientation as well as preparing employment contracts and benefits administration
- Act as our first point of contact for our French employees
- Maintain and update employee records and files (as required)
- Manage our local office communication
- Supporting the executive team in administrational tasks
- Be responsible for the Health & Safety process
Office Management
- Handle general administration relating to the Paris office
- Maintain the office budget and recording for all office expenses
- Maintain and manage relationships with various 3rd party vendors (IT,Catering, office facilities team, etc.)
- Manage office layout including all IT equipment and stationary
- Organise team and office events
- Support and guide both internal employees and external candidates with travel and accommodation bookings
- Collect, sort and distribute incoming correspondence
- General management of the Paris office (office is clean and tidy, kitchen area is presentable, coffee machine working, COVID compliance, etc.)
IT
- Managing IT equipment for new joiners and leavers
- Owning the on-boarding process for new starters
- Supporting and organising on companywide meetings
- Providing support and guidance on basic IT questions (Apple Mac,Zoom, Gmail, Slack, etc.)
What you have...
- Strong background in HR Administration and good understanding of French employment laws
- Experience of office management
- Excellent organisation and communication skills
- Experience of organising office based events
- High attention to detail and pro-active approach
- Experience of using a Mac
- Able to travel to our Paris office daily (as this is an office based role)