Office Manager

Hi, we’re Nexthink. We’re not just the leader in the digital employee experience category, we invented the category. Our solutions combine real-time analytics, automation and employee feedback across all endpoints to help IT teams delight people at work. Our cloud-native platform pinpoints issues and solutions, automates response, and helps companies continuously improve their employees’ experience, making them more productive, efficient, and happy at work. We have millions of endpoints deployed, we’ve surpassed $100M in ARR, and we’ve recently secured $180M in Series D financing for a company valuation of $1.1B, but we’re just getting started. 

#LI-Hybrid

Job Description

Are you crazy about employee care? Are you obsessed with creating an amazing daily working environment by making sure the office runs smoothly and it’s in perfect shape? Are you keen on engaging activities that bring people together? Then if you are a positive individual with amazing organizational skills, join us to create an exceptional daily office experience!

Your responsibilities will include:

Office

• Ensure the smooth running of the Nexthink office
• Direct deal with suppliers
• Stock control and anticipate needed supplies
• Supervise cleaning and general state of the office
• Anticipate, plan and conduct office refurbishment works
• Answer, screen and transfer phone calls
• Answer the interphone
• Receive and direct visitors and clients
• Manage mail on a daily basis and distribute it as appropriate to HQ
• Manage and renew the office insurance
• Manage the corporate mobile phone fleet
• Prepare the workplace for newcomers with the proper welcome kit
• Be in charge for the premises to comply with the Health & Safety local regulations 
• Organize the Office Tour for the newcomers while explaining the security access, Health & Safety procedures and evacuation plan, office rituals, etc.

People

• Ensure the proper On-Boarding and Off-Boarding and collect company property as applicable
• Coordinate the annual medical check-up
• Support the HR team in various ad hoc projects
• Capacity of adaptation and emotional intelligence in order to fulfill different profiles and department needs

Office Life

• Create the bond by engaging the employees in the office life and organizing teambuilding activities, Aperos, Pizza talks, Scrum sessions, Christmas parties and other events
• Act as ambassador of the Nexthink culture
• Come up with new ideas and initiatives

Qualifications

• University degree or equivalent
• Professional related experience
• Excellent interpersonal skills & presentation
• Positive attitude and flexibility
• Very good written and verbal communication skills
• Very organized, ability to prioritise work & own initiative
• People person and team player
• English fluent 
• Trustworthy & committed
• Possess cultural awareness and sensitivity

Additional Information

We are 800+ employees strong in 21 countries across 8 different time zones speaking 60+ languages. We are positive, we get things done, we keep growing, and we are one team, we are Nexthink. We believe actions are stronger than words when it comes to diversity, inclusion, and equity in the workplace. Nexthinkers are multinational and multilingual, and come from all walks of life. We are committed to hiring a genuinely representative workforce that can create solutions and foster innovation for the modern digital employee experience.