Every day, millions of people rely on WeTransfer to share their creative ideas.

Having made its name in the game of quick and simple file-sharing, WeTransfer has grown into an end-to-end suite of digital solutions with more than 87 million monthly active users in 190 countries. Beyond the WeTransfer.com platform, we have the storytelling platform WePresent, quick slide-making tool Paste, immersive sketching app Paper, and inspiration-capturing tool Collect. We design and deliver delightful experiences that continue to feel obvious and intuitive to millions of people—from our moms to your favorite artists. As a certified B-Corp, WeTransfer aims to be a sustainable and responsible tech company, balancing people, planet, and profit

So, the work we do matters. Come and be a part of it.

What you’ll be doing

You will be working as part of the People and Places team, reporting into the Director of Total Reward.  You will manage WeTransfer’s payroll and employment tax obligations in line with the business strategy and regulatory requirements.

The key aim will be to make the payroll process efficient by utilizing the existing HR Information Systems (HRIS), while ensuring compliance across payroll and employment tax in our key locations of the Netherlands, UK and the US. 

A key project will be integrating our payroll providers with our HRIS system, Workday.

Amongst other things, you will:

• Working with the People Operations and Finance teams to maintain effective systems of control over the end-to-end payroll process

• Management of an effective payroll platform that will provide accurate, compliant, and reliable output

• Building and maintaining integrations with our HRIS system, Workday, and benefit providers

• Ensure that payroll is delivered in accordance with company policy, employee contracts, and country legislation, including the retention of records as required by law.

• Maintain effective and efficient communication between employees and the People & Places team, providing educational content and sessions as required.

• Effective reporting to provide payroll information to authorities, benefit providers, employees, and the business

• Ensure all records retained, whether received or generated, are valid, accurate, authorized and auditable

• Assist finance with the monthly journal entries and the business with forecast information.

• Ensure relevant Employment tax obligations are understood, documented, and actioned.  E.g. P11D, PSA, and similar

• Provide technical and practical insight to the business on Employment tax topics, for example, the best way to provide employee benefits across different locations, such as IT equipment.

• Advise the business on the recommended way to enter new payroll locations, including the use of Employer of Record constructs.

What we are looking for:

• Experience managing and running Netherlands and US payroll.  UK and French payroll experience will also be a plus

• Experience managing outsourced contracts with significant reliance on third-party payroll providers

• Solid experience in an International payroll environment

• Relevant qualification in HR / Payroll / Finance fields is desirable, but not a must

• Strong Excel and Google sheet skills

• Project management skills

• Attention to detail

• High-quality communication skills –oral and written with fluent written and spoken English

• Good working knowledge of the tax implications and legal compliance requirements of payroll

• Ability to work under pressure and prioritize own work when presented with ambiguity

• Growth mindset and problem-solving skills

WeTransfer is an equal opportunity employer and we pride ourselves on the diversity of our people. We welcome you, and everything that makes you—well, you. That includes your gender identity, sexual orientation, religion, ethnicity, age, or disability status.

A note on remote

Our work environment is hybrid-remote, meaning that we support our employees to work remotely and in the office. We encourage employees to decide for themselves and with their team whether or when to go to the office.

Background screening

While it is not necessarily a determining or disqualifying factor for any role, you may be required to complete a standard employment background screening..